All prices are net of VAT. Reverse charge invoicing or 23% VAT will be applied. For conference Patrons/Exhibitors, VAT is accounted differently depending on the company’s country of registration.

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Invoice Data - to be printed on your invoice

Bank Transfer Fee: All bank’s charges must be covered by your company.
Payment is due upon receipt of contract submission.

This agreement is made and entered into by and between:

IEEE International LLC (“IEEE”), a Delaware limited liability company, with offices at 3 Park Avenue, 17th Floor, New York, New York 10016 on behalf of the IEEE Aerospace and Electronic Systems Society
and
party listed under Company Information

Mazurkas Travel Biuro Podróży, a Polish limited liability company with offices at al. Wojska Polskiego 27, 01-515 Warszawa
VAT/TAX number: PL5220002995
and
party listed under Company Information

1. CONTRACT
This application, properly executed by applicant and by written acceptance of conference committee and booth assignment, shall constitute a valid and binding contract.

2. ASSIGNMENT OF SPACE
Assignment of space to exhibitors, patrons and those making application will be made in the order received. IEEE Radar Conference 2025 will continue to receive applications and assign exhibit space, as it remains available. In all cases, total booth payments must be received at time of application. IEEE Radar Conference 2025 assignment of booths is final and shall constitute an acceptance of the exhibitor’s/patronage offer to occupy space. After assignment, space location may not be changed, transferred or canceled by the exhibitor/ patron except upon written request and with written approval of IEEE Radar Conference 2025 management. IEEE Radar Conference 2025 management reserves the right to reassign exhibitor/patron space in order to modify floor plan for overall benefit of the show.

3. SUBLETTING SPACE
No exhibitor/patron will assign, sublet, or apportion the whole or any part of the space allotted, nor exhibit therein, nor permit any other person or party to exhibit therein, any other goods, apparatus, etc. not manufactured or distributed by the exhibitor/patron in the regular course of business except upon prior written consent of IEEE Radar Conference 2025 management.

4. EXHIBIT SPACE RENTAL RATES
Exhibit space rental includes materials and services described herein. Exhibition spaces are included in the above document and vary depending on the type of patron/exhibitor categorization.

5. PAYMENT REQUIREMENTS AND CANCELLATION CHARGES
Applications require full payment before booths are assigned. Payment in full is required with submission of contract application or on the date indicated on the invoice. All cancellations must be made in writing and will be based on the following:

SCHEDULE OF REFUNDS:
Before June 1, 2025:
▶ Refund of 50% of the total exhibit space rental fee for cancellation
On or after June 1, 2025:
▶ No refund of exhibit space rental fee.

It is understood that IEEE Radar Conference 2025 reserves the right, at its option, to reassign a canceled booth regardless of the cancellation rate assessed. In the event that the premises in which the IEEE Radar Conference 2025 show is conducted shall become, in the sole discretion of IEEE Radar Conference 2025, unfit for occupancy, or substantially interfered with by reason of any cause or causes not reasonably within the control of IEEE Radar Conference 2025, this agreement may be terminated by IEEE Radar Conference 2025. For this purpose, the term “cause or causes” shall include, but not by way of limitation, fire, flood, epidemic, earthquake, explosion or accident, blockage, embargo, inclement weather, governmental restraints or orders of civil defense, or military authorities, act of public enemy, riot or civil disturbance, strike, lockout, boycott or other labor disturbance, inability to secure sufficient labor, technical, or other personnel, failure, impairment or lack of adequate transportation facilities, inability to obtain, or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or federal law, ordinance, rule, order, decree or regulation, whether legislative, equipment, local, state or federal law, ordinance, rule, order, decree or regulation, executive, or judicial, and whether constitutional, or act of god. Should IEEE Radar Conference 2025 terminate this agreement pursuant to the provision of this paragraph the exhibitor waives any and all claims for damages and agrees that IEEE Radar Conference 2025 may, after computing the total amount of IEEE Radar Conference 2025 cost and expenses in connection with its preparation for and conducting of the IEEE Radar Conference 2025 event, (including a reasonable reserve for claims and other contingencies), refund to the exhibitor/patron, as for complete settlement and discharge of all said exhibitor’s/patron’s claims and demands, and amount which bears the same relationship to the fee paid by said exhibitor/patron as the total refundable amount as computed above bears to the total amount of fees paid by all exhibitors/patron.

6. EXHIBIT BOOTH MANNING AND DISMANTLING SCHEDULE
A representative must man exhibit space during all times when exhibition is officially open. Exhibit space must be maintained in a neat and orderly manner throughout the exhibition. Exhibitors/patrons may begin dismantling only after hours stated in exhibitor service manual. Exhibitors/patrons are responsible for removal of all materials used in their display. Any exhibitor/patron leaving materials after hours stated in exhibitor service manual will be charged for the materials’ removal.

7. LOSSES OR DAMAGE
Exhibitor/patron agrees that IEEE Radar Conference 2025 shall not be liable for any damage or liability of any kind or for any loss, damage or injury to persons or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by exhibitor/patron or any person thereon with the consent of exhibitor/ patron, and that exhibitor/patron will defend, indemnify and shall hold harmless, IEEE Radar Conference 2025 from all liability whatsoever, on account of any such damage, or injury, whether or not caused by negligence of or breach of an obligation by exhibitor /patronor its employees or representatives. Exhibitor /patronwill be liable for all damages, or liability of any kind or for any loss, damage or injury to persons or any property during the show from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space.

8. DEMONSTRATIONS
No demonstrations or solicitations shall be permitted outside of the exhibitor’s assigned space, and no signs or placards may be displayed on persons or otherwise outside exhibit spaces.

9. COMPLIANCE
The exhibito/patronr assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the operators and/ or owners of the property wherein the show is held.

11. MANAGEMENT
The exhibitor/patron further agrees that the conditions, rules and regulations of the IEEE Radar Conference 2025 management are made a part of this contract and that said exhibitor/patron agrees to be bound by each and all of these rules and regulations, and that the management shall have the full power to interpret, amend and enforce all rules and regulations in the best interest of the show.

10. POLICY
It is further agreed that the exhibitor/patron will abide by and comply with rules and regulations concerning local laws, regulations and customs that may apply, having agreements with the show Facility or with authorized contractors employed by IEEE Radar Conference 2025. Exhibitor /patronshall abide by all venue rules and regulations.